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6 Crucial Areas to Address When Cleaning the Office

 

While many business owners choose to trust expert cleaners with the maintenance of their offices, others prefer to tackle the task on their own. Unlike professional cleaning companies, however, you can't be familiar with the best cleaning hacks that ensure a super clean office space. Still, you can try to provide a healthy working environment for your colleagues by disinfecting all the important spots on the premises. Here's is a list with the most crucial areas to sanitise when cleaning the office is your responsibility:

 

  • The furniture - have you noticed that over time the sofa and the chairs at your place can collect lots of dust and dirt? The same fact is valid for office furniture, which is why perfect disinfection should be provided. Once a week vacuum clean and spot treat the upholstery, especially if your office welcomes customers daily. Spotless furniture is a must for any office space, that's why sparkly clean upholstery should be prioritised.

 

  • The computers and their accessories - wiping office desks frequently sound like common sense, but many people forget that computers, keyboards and mouse trap dust as well. And dust is not the only problem here - germs should be eliminated too. So bear in mind that you need to wipe clean the computers at the office as often as you disinfect the desks. In less than a few minutes you would be able to ensure a healthy environment for your employees.

 

  • The floors - when it comes to a clean office, sanitising the floors has to be completed to perfection. Whether it is the kitchen floor or the floor in the restroom, these surfaces get extremely dirty, unless seriously cleaned. If your office benefits from a beautiful carpet, vacuum clean the addition at least once a week, so that you can prevent it from trapping not only grime but poor odours as well. For wooden floors and laminate, you can try some green cleaning approaches and get the most natural mixtures of water and white vinegar.

 

  • The windows - very often it is the windows at the office that clients notice right after they have entered the premises. You should keep them squeaky clean, no matter how challenging their maintenance might seem. Again, you can count on an eco-friendly cleaning solution with water and white vinegar to provide spotless office windows. Yet in case you have a lot of tall windows at the office, you should book a professional office cleaning service for your safety.

 

  • Handles - any type of handles at the office - microwave and refrigerator handle, door handles - attract and transfer dangerous bacteria you should get rid of at any costs. Because handles are the most frequently touched objects at the office, you shouldn't underestimate the importance of perfectly disinfecting these surfaces. Fortunately cleaning the handles can be carried out in a flash - simply wipe them once a week with anti-bacterial wipes and you will be ready with the chore before you know it.

 

  • Under the chairs - as you have already found out, the upholstery of your office furniture should be disinfected regularly, but what about under the chairs? Since that area stays out of sight, it is one of the most neglected spots you should clean just as regularly. Clean the bottoms of your office chairs each time you address the upholstery so that you can rest assured no dust and grime would compromise the safety of the office environment.

 

A sparkly clean office is a must not only for the good image of your business but for the well-being of your employees as well. Make sure that these crucial areas are perfectly disinfected so that you can be certain you haven't missed a spot and your office is a safe place to work.

 

©Top Commercial Cleaning London

6 Typical Office Cleaning Mistakes you Should Stop Making

 

Cleaning your office regularly is a must and you shouldn't compromise with the quality and effectiveness of the cleaning methods you depend on. In case your working space doesn't look its best, perhaps you are making cleaning mistakes that have a negative impact on the immaculate vision of the office. Read on to discover typical cleaning mistakes people encounter while cleaning their offices and try to avoid them at any cost:

 

  • Irregular cleaning – it is simple to realise why skipping on regular office cleaning sessions is on top of that list. Accumulated dust and dirt are harmful to the health of your employees and grime surely ruins the perfect appearance of the space. To avoid this dangerous office cleaning mistake, schedule a regular visit from your cleaning company or deal with the chores by yourself on time. The longer you postpone office cleaning, the more challenging the task becomes.

 

  • Applying many commercial products – no one would question the effectiveness of store-bought cleaning detergents, yet they are not as harmless as you may believe. Many commercial products are full of dangerous chemicals that pose a threat to the health of your colleagues, that’s why you should limit the wide application of toxic detergents. Instead, do your best to rely on as many eco-friendly cleaning ingredients as possible. Green products are just as powerful as their chemical alternatives and the positive sides of natural solutions are worth considering. If green cleaning is something you may get interested in, you can even prepare your solutions to disinfect office surfaces with.

 

  • Relying solely on your co-workers – normally, your employees should be smart people who would gladly take care of arranging their desks regularly. Cleaning the office from top to the bottom, however, is a task you shouldn’t pass on to your colleagues. The goal of your employees is to contribute to expanding your business, rather than wasting time dusting shelves. Expecting too much from your co-workers is a mistake you shouldn’t make, otherwise, their motivation to stay involved in improving your business would decrease significantly.

 

  • Overlooking the appropriate tools – if office chores are your responsibility, you should count on the right equipment, so that you can make sure all surfaces have been perfectly cleaned. Often non-experts can’t pick the right tool or detergent for a cleaning task, which leads to dissatisfying results or sometimes even costly repairs. Choosing the wrong office cleaning equipment is a mistake you can easily avoid – look for info that contains effective office cleaning methods and try to avoid experimenting with equipment you are not certain meets the needs of the tour office.

 

  • Skipping daily carpet care – many office spaces benefit from a beautiful carpet that makes the room feel cosy for both employees and visitors. Unfortunately, daily carpet cleaning is a chore business owners tend to underestimate and this mistake becomes obvious very quickly. Unless cleaned daily, an office carpet traps a huge amount of dust and debris, which leads to unpleasant scents and neglected appearance. Don’t stick to the idea that cleaning the carpet at the office once a week is enough, but take your time to handle the task every day.

 

  • Ignoring professional help – just like you shouldn’t expect that your employees have to be fully responsible for office cleaning, it is a mistake to do the heavy lifting on your own. Professional office cleaning companies are capable of dealing with any cleaning task for you, while you can invest your time in growing your business. Consider hiring expert help and all office cleaning mistakes would be certainly avoided.

 

Working at a squeaky clean office is crucial for the well-being of your employees, as well as for the progress of your business. As a business owner, you should do your best to steer clear of these common office cleaning mistakes, so that you can ensure a safe and welcoming working environment.

 

© Top Commercial Cleaning London

5 Steps to Declutter and Organise Your Office Space

 

When you think about it, sometimes you spend more time at the office working, instead of lying on the couch at home, reading a nice book. Sadly you can’t always grab your stuff and leave the office on time, but the least you can do is to transform the messy space into a cosy premise. Working at a clean, well-organised office boosts productivity and allows you to feel satisfied with your job. Make the area feel spacious right away in only five simple steps from professional commercial cleaners London:

 

  • Find time to clean – when you are overwhelmed with your job, cleaning is often the last thing on your mind. Yet with the amount of work you need to tackle, you would never find the right moment to sparkle the office, unless you put cleaning on your calendar. Pick a few hours of a specific day and use that time for nothing else but cleaning. This way chores wouldn’t interfere with other tasks and you would know that no matter how busy you are, you have already found the time to clean.

 

  • Purge your belongings – now that you are free to organise the office, it’s time to evaluate what items you use and which ones need to be sent away. If clutter has already become an issue for you, you need to part with objects that you never benefit from. In case you are uncertain what should be thrown away, make a list of your belongings. In a week or two, take a look at that list and cross off everything that remained untouched during that period. These are the belongings you should toss aside or donate.

 

  • Sort out and reorganise – organising your office space doesn’t end with decluttering- you need to figure out an appropriate strategy to make the premise look spacious and cosy. If up till know you had too much stuff to find room for, now you can afford the luxury of rearranging the office. Consider the items you use the most while working and leave them close by. Other belongings may be stored in drawers or shelves that are further away from you. Think about the entire image of your office- do you like the position of your desk or your small coffee table? If you are not fascinated with the overall appearance of the space, customers are probably in the same opinion. Make the office efficient by rearranging not only items but furniture as well, so that the place looks roomy and comfortable.

 

  • Consider making small changes – fear not, you shouldn’t redesign the entire office, but you can alter a few things that would have a positive impact on your productivity. Purchase new supplies like a trash bin, document trays and pens. Of course, the functionality should be first on your agenda, but you can still have some fun by experimenting with colourful brand-new office supplies. Your reorganised space should be both efficient and satisfying to work at and new supplies would get you in the mood for completing your tasks effortlessly.

 

  • Tackle deep cleaning – your office looks perfectly organised, your desk has been decluttered, but what about all surfaces around you? As you have already found the time to clean, make the most of it by wiping down your monitor, keyboard and all other machines at the office. Don’t forget to disinfect the computer mouse and the desk with an appropriate cleaning solution. Make sure you dust the shelves to improve the air quality in the premise. Finally, swipe or vacuum clean the floor to provide not only a perfect working environment but also an ideal impression of your office space.

             

In only five easy steps you can eliminate office clutter and ensure a pleasant working atmosphere. Repeat the procedure now and then to preserve the outstanding appearance of your office.

 

© Top Commercial Cleaning London

 

6 Steps to a Cleaner Office - Start Now

 

 

No one can argue the fact that the level of cleanness at the office matters. You feel stressed and disorganised without any obvious reason? Take a look around your working area. If you see dust and clutter, the problem becomes simple to notice. An office that is in poor condition can not only slow down the working process but has a negative impact on your attitude towards the job as well. In case it is difficult for you to figure out how to maintain an ideal workspace, stick to these clear guidelines to a healthy, fresh office environment.

 

  • Leave food in the kitchen – oily meals and even fresh salads don’t belong to your desk. It is not a sign of a well-organised employee if you prefer having a bite at the office instead of using the appropriate premise- the kitchen. When eating on your desk, accidents that may ruin important documents are a probable outcome. So keep food away from your desk to enjoy a spotless working area.

 

  • Take care of your machines – you cannot imagine working in an office without relying on a powerful computer and a printer. Keep them in perfect working order by not letting dust build up on top of your devices, as well as inside them. Since a healthy office is your prime objective, don’t forget to sanitise your monitor, keyboard and a computer mouse. The best way to disinfect the devices is to use a proper detergent and a clean, soft microfiber cloth.

 

  • Organise your paperwork – paper documents often create the greatest mess on your desk. Many people keep old invoices, quotations and all sorts of info, printed on paper, with a persistent belief they would eventually need any of these. Of course, this habit leads to chaos. Instead of allowing the paper to steal your ability to focus, learn how to sort documents the right way. It is also a great solution to the paper problem to digitalise and archive old documents in a folder on your computer.

 

  • Sort out your belongings – considering the amount of time you spend at the office, it is your instinct to make it feel like home. That’s why your desk shelters numerous personal items of sentimental value. Stuffed animals, birthday cards and photos of your loved ones pile up on your desk and mess becomes visible. It may be difficult for you, but you should remove many of these things and leave only one or two that mean the most to you. Otherwise, you would have to lose precious time constantly rearranging your messy workspace. Besides, these objects are a huge dust magnet.

 

  • Go through your office supplies – any office-related job needs special supplies like pens and paper clips to be precisely done. Since these are low-cost items, people tend to get carried away purchasing them, which ends up in a huge number of useless items. Check all of your pens and throw away the ones that don’t work and have no sentimental value to you. Make space only for a few paper clips, you wouldn’t need hundreds of them. As you look at your spacious decluttered desk, you will know this step made a huge difference.

 

  • Be strict with cleaning – maintain a dust-free, spotless office the same way you handle the chore at home. A tidy workspace boosts motivation and eliminates stress. For that reason, you should regularly clean the floor, wipe the desk and wash the windows. In case there is no way for you to invest time in the cleaning process, benefit from a professional cleaning service.

 

It takes no time for these steps to become a new routine. Combined, they will positively affect the working process, since employees will be glad to work in a safe, clean environment.


© Top Commercial Cleaning London

8 Handy Tips on Creating a Working Budget for Your Office Relocation

 

Drafting a budget for any project is not an easy task. Drafting a financial budget for office relocation is even more daunting.

 

There are too many parameters that must be factored into the plan. Even worse, a little mistake could ruin the entire project. Talk about frustrating!

 

This is why office relocation is tagged exhaustively and incredibly daunting. However, there are a few handy tips that could help to expedite the process and make it a fun experience. 

 

Do well to check out these few tips as you get started with your office relocation budget.

Getting Started

 

Create a Plan

 

A common mistake most people make is to get started with the budget without drafting out a plan first. Office relocation is a huge project. Being a commercial office, you could easily forget a thing or two, and these little mistakes wield power to ruin the entire project. Therefore, it is essential to create a plan of all the factors involved before drafting out your budget. Be sure to consider all factors, including the number of staff in the office, the equipment & furniture, ongoing occupancy costs, design cost, transaction fees, environmental assessment, and other expenses. It is also important to budget for what’s left behind - if anything. You could break the relocation plan into parts so it will be easier to track your progress as the project begins.

 

Meet With Experts

 

Setting a budget without consulting with an expert might cost you more in the long run. The truth is, there are things that only experts have the eye for. Experts typically pay action to details that you would ordinarily ignore. And these tiny details could make all the difference in your relocation project. Hence, it is advisable to consult with an expert who is capable of estimating the exact cost of moving. Do not succumb to online estimates or over-the-phone estimate as they can be grossly inaccurate. There is a huge difference between an online estimate and an on-site estimate. Always make sure the expert is there to see the size of the office and the factors involved before getting a quote from him or her. This will save you a lot of trouble and time down the line.

 

Get Multiple Quotes

 

While planning to draft a realistic budget, it is not enough to get quotes on different expenses. You should endeavour to get multiple quotes from several suppliers. This will allow you to select the most cost-effective supplier to work with. It will be time-consuming, but you have to take the time so you won’t spend heavily on something you could have gotten for less. 

 

Be Practical

 

Sticking to a budget is exceptionally difficult when the budget is not practical. This is a common mistake most people make while drafting a budget. Sure, you know the estimated amount you are willing to spend on the project, but how wide is the difference between the real price and your estimated price. Fixing a price way lower than the actual price means you would run out of cash before the end of the project. Creating an unrealistic budget is the primary reason why most projects fail. For a commercial project of this scale, it is critical to get all the factors involved before setting an estimated price. In the end, the estimated cost should not be very different from the actual price. Experts advise you create a spreadsheet with three columns, showing the estimated price, actual price, and the difference. Be sure to keep the differences at the lowest possible level. Remember, prices could change in the near future. Be realistic!

 

Now to the expenses

 

Capital Outlays and Occupancy Costs

 

Some of the major expenses you will come across in your plan can be grouped into capital outlays and occupancy costs. Capital outlays are the one-time expenses you will have to embark on such as new furniture, interior design, telecommunication system, installation of IT equipment, stamp duty land tax, rental deposit, etc. While occupancy costs involve ongoing expenses such as business rates, rent, building insurance, service charges, and the likes. These two categories of costs make the bulk of all your costs, and as such, you should take the time to analyze them while planning your budget critically.

 

Employee-centric expenses

 

Office relocation can be good for the business. It doesn’t just give the office a facelift, but it also allows you to completely re-brand the company. That said, you should also keep in mind that relocating your office involves relocating your staff too. This may likely lead to more travel expenses or maybe a salary raise. Except, of course, a majority of your team live close to the new site. Be sure to factor these expenses into your budget as they are just as important. Don’t be caught unaware.

 

Other Expenses

 

Besides the expenses above, there are several other expenses that you are most likely to come across as you get started with your project. Examples include legal and agent fees, removal/exit costs, temporary storage, security system, HR costs, marketing costs, fire plan assessment, contingency costs, etc. 

 

 

Bonus Tip

Get a Tax Break

There are too many expenses to cover. It feels like spending never ends. What can be more frustrating! Well, it doesn’t have to be that frustrating. What if I told you that you could get some tax deduction for your moving expenses? Yes, you can! Certain moving expenses are classified as tax-deductible for your company. What better time to take advantage of this than now? This will save you a whole bunch of cash and expedite the process too. It is advisable to seek professional advice from an expert. Trust me; you would be surprised at the amount you can get back at the end of the day. Expenses such as travel costs, utility fees, moving materials, and shipping fees are known to be tax-deductible. To enjoy this ‘free cash,’ you should be sure to keep all paperwork.

Don’t ruin a fun experience by being unprepared. Take the time to draft a realistic budget today!

© Top Commercial Cleaning London

Poor hygiene habits in the office that you need to change

There is no doubt that keeping your office in a clean and tidy state is very important. Not only does this ensure your health and wellbeing in the workplace where you spend a good amount of hours each day, but it is also crucial for your performance. To keep the good hygiene there, you needn’t rely solely on office cleaning service, but also identify the habits that contribute to the less-than-ideal office environment and correct them. It is easy to forget about cleaning in the busy everyday life, but you need to stay on top of those demands to have a happy time in your office. Here are a few mistakes you should reconsider:

  • You leave your coffee mug without cleaning it – if you cannot do without a steaming mug full of coffee or tea next to you on the desk, you aren’t alone. Many people love the refreshing effects of such a drink, but you needn’t forget about cleaning the mug. It can accumulate a big amount of germs and bacteria if you leave it without washing. Needless to say, this poses a health risk, since you are likely using it on a daily basis. You wouldn’t want to drink from a mug that has become a breeding ground for all sorts of harmful bacteria, would you? That is why it is best to give your cup a good wash before you leave the office. You will take greater pleasure with your morning drink when you come the next day.
  • You don’t wipe your desk routinely – even though your company may have employed an office cleaning service to keep the place presentable, you should not rely solely on them for this task. Yes, the cleaner may do a quick wipe of your desk, but that is not enough to keep the place clean. You need to do a little work yourself, by wiping the area thoroughly every now and then. You can use only plain water and a microfibre cloth, though for better results you can also use an all-purpose cleaner.
  • Clean the peripherals – did you know that the peripherals on your desktop computer probably harbour more germs and bacteria than your average toilet seat. Yes, it is true. Your mouse and keyboard see daily use and accumulate a ton of bacteria. You would much rather not have any contact with those, as they are known to cause various illnesses. To remedy the situation, you should do a weekly wipe of these items. Rubbing alcohol works great for the purpose.
  • You don’t wash your cutlery and dish – if you bring your own lunch to the office, don’t forget to wash your cutlery and dish when you are done eating. Leaving them out in the open is a sure way to let them become breeding ground for germs and bacteria. Besides, it speaks very poorly of your personal habits, which is not something you want.
  • You eat on your desk – even if the office you work in has no dedicated kitchen, you should not eat on your desk. Crumbs and other food debris can get stuck in the keyboard, not to mention you can make a mess of the desk. You should always try to eat in the kitchen or go outside of the office on your lunch break. Turn this into your habit for getting some quality me-time.

As you can see, there are quite a few habits in regards to hygiene in the office that you should change. Once you do that, you can better focus on your work and have a better time in the office.

Find out other useful tricks for cleaning the office with Top Commercial Cleaning London.

 

© Top Commercial Cleaning London

Source: http://commercial-cleaning-london.co.uk